Image - Open

Image - Edit Properties

Image - Set Date

Image - Set Selection Field Values


This option will open the selected image(s) in your preferred image editor (Photoshop, Paintshop etc.). By default the normal Windows file associations are used that is the same file will be open as would be the case if you say double clicked the image file in Windows Explorer. To use a different application here change the file in View - Options.

Edit Properties

This option will bring up the Image Properties dialog. This dialog allows an image to be categorised by selecting the categories to be associated with it. Optionally a media name, media type, originator, caption and description may also be provided. Imported images must be categorised in this way before they are fully integrated into the database - see How do I add new images into the database?

Note: when image properties are selected for an image that has not yet been categorised the properties will by default be filled with the properties of the last image edited. This feature makes setting the properties of a sequence of images of a common subject quick and easy. Sometimes this will not be what you want and two clear buttons have been provided to quickly deal with this. One, above the category tree, will clear all selected categories. The other, by the OK and Cancel, buttons will clear all other data except the index and file extension.

Use the Show All/Show Sel button to control whether or not to display all available categories or just those categories that have been selected for this image. It is generally easier to view image data with only selected categories displayed but if you are changing categories for the image it will be better to display all available categories. The previous state of this button is remembered for the next time you edit image properties.

Use the category tree on the left to check those categories that are to be associated with the image. Multiple categories may be checked and new categories added or deleted using the 'Add' and 'Del' buttons. In order to associate additional categories first ensure all categories are being shown if not click the Show All button. Clicking it again will return to only displaying those categories currently associated.

Note: There is also an option to add and remove multiple categories at once to and from many selected images all in one operation. See Categories - Add/Remove Categories to/from images.

The image index can be changed but this index is tied to the image file name and changing the index will also change the image file name accordingly. Changing the index is not generally advised and great care should be taken. If the index is changed then it is vital that the database is saved at some point afterwards - do NOT exit the program without saving the database. If the database is not saved then its internal data will be out of synch with the actual image file names and it will be unable to load the modified images when that database is next loaded.

A further word about indices: As the index and the filename are tied together they must of course be unique within each folder. This means that it is generally not very suitable to use indices/filenames that are descriptive - in a very large database this will be hard to keep unique. Use the captions (see below) for a descriptive name. Instead some sort of code might be appropriate. For my monochrome images I use a fairly complex one that identifies the film type, year, film number within that year, frame number, and print date (for reference back to my printing notes). So for example N0200318-02092112 tells me that:

There is also an automatic sequential renaming facility for changing the indices of a large group of images. See Image - Sequentially Rename.

This is an internally generated ID number and cannot be edited. Each image in the database will have a unique ID number. This number is used for the naming of locally stored thumbnails.

Location and Extension
The location and file extension are displayed purely for information. If you wish to move the images to a new location use either the Image - Move/Copy Images menu option or the Folder Organisation dialog.

The date fields have deliberately been left as three separate fields. These fields are optional but allow later selection of the images being viewed to be narrowed down to a date range. Fields may be left as 0 and will be ignored however if a day field is provided then a month and year must also be provided and if a month is provided then a year must also be provided. See Categories - Edit Search Criterion. The Load File Date button will load the file's date into the date fields. Sometimes it is useful to set or change this date later on for a large number of images simultaneously. This can be done with the Image - Set Date option; see below.

Warning: two digit years are permitted but are only valid for the years 1950 to 2049. Outside this range full four digit years must be used.

Caption and Description
These fields can optionally be used in the generation of a Web site and allowing later selections to be made on caption and description. See Categories - Edit Search Criterion.

User Defined Fields
In addition there is a set of user defined fields (see Manage Image Fields). Double click any one of these fields to edit its value.

Set Date

This option allows the date field of the image properties to be set for all the currently selected images simultaneously. Any fields set to 0 will be ignored, however if a day field is provided then a month and year must also be provided and if a month is provided then a year must also be provided. See Categories - Edit Search Criterion.


Set Selection Field Values

This option allows the specified user defined fields of the image properties to be set for all the currently selected images simultaneously. Double click each field you wish to set and enter an appropriate value. When you have finished click ok and your new values will be applied to all selected images. Any fields with the value showing "No Change" will not be modified.


2004 Focus Software Solutions